The right AI tool for every job in your business.
Tested picks and ready-to-use prompts for UK small business owners, in plain English.
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Accountants
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Writing customer emails
Reply to enquiries, quotes and complaints faster without sounding like a robot.
Our pick: ChatGPTFree plan · paid from £6.99/mo (App Store)Replying to reviews
Answer Google and Facebook reviews quickly — the good, the bad and the grumpy.
Our pick: ChatGPTFree plan · paid from £6.99/mo (App Store)Social media posts
Plan a month of posts in an hour, with images to match.
Our pick: CanvaFree plan · paid from £12.99/mo (App Store)Bookkeeping & receipts
Snap receipts, match bank transactions and stay Making Tax Digital ready.
Our pick: Xeropaid from £39/mo ex VATBookings & scheduling
Stop the back-and-forth emails. Let customers book themselves.
Our pick: CalendlySee priceMarketing copy & newsletters
Write offers, flyers, ads and email newsletters that actually get read.
Our pick: ClaudeFree plan · paid from £20/mo (App Store)Building a website
Get a professional site live in an afternoon — no developer needed.
Our pick: WixSee priceCustomer support & live chat
Answer common questions 24/7 with an AI chat on your website.
Our pick: TidioSee priceMeeting notes & admin
Never write up a call again — get notes and actions automatically.
Our pick: Otter.aiFree plan · paid from £17.49/mo (App Store)Automating repetitive jobs
Connect your apps so the boring bits happen on their own.
Our pick: ZapierSee priceWriting quotes and estimates
Turn a site visit or phone call into a clear, professional quote.
Our pick: ChatGPTFree plan · paid from £6.99/mo (App Store)Sorting out spreadsheets
Clean up price lists, stock sheets and sales figures without wrestling with formulas.
Our pick: ClaudeFree plan · paid from £20/mo (App Store)Writing job adverts
Write a fair, clear job advert and interview questions for your next hire.
Our pick: ChatGPTFree plan · paid from £6.99/mo (App Store)Drafting simple policies and terms
Get a first draft of a returns policy, privacy notice or terms to check.
Our pick: ClaudeFree plan · paid from £20/mo (App Store)Researching suppliers and competitors
Compare suppliers, prices and local competitors in minutes, not hours.
Our pick: Google GeminiFree plan · paid from £4.49/moThis week in AI
Claude now works inside Google Docs, Sheets and Slides (beta)
In plain English: Anthropic has released a Claude add-on for Google Docs, Sheets and Slides, in beta on all paid Claude plans.
What it means for you: If you run your business on Google Workspace, you can draft quotes, tidy spreadsheets and build slides without copying text back and forth.
Affects: Claude
Google opens Gemini 4 Argon to Google AI Pro and Ultra subscribers
In plain English: Google's most capable model is now in the Gemini app for paying subscribers and in the paid API.
What it means for you: If you already pay for Google AI Pro, you get a stronger model for research and long documents at no extra cost.
Affects: Google Gemini
Meta launches Muse for Small Business — US and Canada only for now
In plain English: Meta's AI agent can work across Facebook, Instagram, Shopify, QuickBooks, Canva and more, asking your approval before posting or spending.
What it means for you: Not available in the UK yet and Meta has given no date, so don't plan around it — but watch this space if you sell through Instagram or Facebook.
Affects: Meta Business Suite
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